The Office of Sponsored Programs

Limited Submission Procedures

The UNCG Limited Submission Procedure is to be used to determine the specific proposal(s) to be sent from the university responding to opportunities that have limits on the number of submissions.

In Limited Submission Programs, the sponsor restricts the number of applications or proposals a campus can submit to the agency. The guidelines for these programs require institutions to screen pre-proposals or nominations to determine which applications will be submitted for competition. Generally, institutions are allowed to submit one or two proposals or nominations to the sponsor.

HOW DOES THE PROCESS WORK AT UNCG?

The Office of Sponsored Programs (OSP) tracks the limited submission programs and posts them to this web site. Email notifications are also sent out by the OSP. The email will contain the following information:

  • Name of sponsor and title of program
  • Internal deadline to indicate interest
  • Sponsor deadline
  • Description of submission limitation
  • Brief program description
  • Link to program guidelines
  • Electronic template for pre-proposal

PRE-PROPOSAL REQUIREMENTS

Submit a single PDF (preferred) or MS Word File. All materials must be typed in no smaller than 11 point font that contains the following:

  1. The UNCG Limited Submission pre-proposal cover sheet;
  2. A two-page (maximum) project summary that adequately addresses the program goals and objectives; (Carefully read program guidelines)
  3. A one-page (maximum) budget that summarizes the total project period and includes whether matching funds will be contributed to the project (Use Limited Submission Budget Template form); and
  4. A four-page (maximum, each) CV for PI and all Co-PI’s, which contains a list of relevant research funding in the past three years and publications and awards in the past five years

Following is the six-step procedure:

STEP 1:

The Office of Sponsored Programs (OSP) establishes a page on its website containing limited-submission opportunities, links to their guidelines, and internal timelines for the necessary decisions to be made regarding each opportunity, as well as an overview of the entire procedure.

OSP announces the existence of the website initially and then announces individual opportunities to Research Advisory Council (RAC), department heads, and center/institute directors according to the posted schedule.

Those limited-submission opportunities that are one-time funding opportunities will be announced on campus as soon as possible after they are released by the sponsor.  Faculty will be given a minimum of five business days to respond.

STEP 2

Interested faculty researchers or teams send OSP a short project summary or summary abstract.

STEP 3

OSP distributes project abstracts/project summaries to RAC members no later than the next business day after the listed internal deadline.

STEP 4

RAC then reviews the submitted documents and determines which one(s) is/are recommended to be sent from the university.  RAC members will be given a minimum of three business days to respond with recommendations (see Step 5).

Among those recommendations are the following possibilities: (1) The best (one) of the submitted project abstracts/project summaries should move forward; (2) two or more of the projects should be merged and the resulting proposal should move forward; or (3) none of the projects should move forward.

STEP 5

RAC sends recommendations to the Vice Chancellor for Research and Economic Development, Dr. Terri Shelton, who makes the final decision.

STEP 6

The Office of Research and Economic Development (ORED) (or OSP) then informs the faculty member(s) or faculty team(s) of the decision in time to develop the full proposal(s) according to the agency guidelines and prepare them for submission to the agency on or before the due date.