Roles and responsibilities for UNCG Research Administrative Support Staff, Central Office Administrators and Faculty.
OSP – Office of Sponsored Programs C&G – Office of Contracts and Grants
ORI – Office of Research Integrity IPSO – Innovation Partnership Services Office
UC – University Counsel ORE – Office of Research and Engagement
Responsibility | PI/Department | Dean/Director | Research Admin. |
---|---|---|---|
Reviews requests for proposals for technical requirements | X | ||
Reviews requests for proposals for institutional compliance | OSP | ||
Prepare Technical Proposal | X | ||
Assures proposed project is appropriate and in-line with departmental and institutional mission | X | X | |
Assures proposed project has qualified personnel and adequate space | X | ||
Develops initial budget draft to accomplish proposed scope of work | X | ||
Reviews budget for appropriated salaries, fringes, tuition, indirect, and escalations | OSP | ||
Requests and documents approval for cost sharing as required | OSP | ||
Provides documentation for cost sharing | X | ||
Reviews and approves required and voluntary cost sharing | OSP | ||
Prepares final version of proposal as required by the sponsor | X | ||
Completes Proposal Approval Document and as appropriate, other attachments and routes all forms for electronic signatures in RAMSeS | X | ||
Submits proposal to the OSP 5 days in advance of sponsor deadline in RAMSeS | X | ||
Provides authorized UNCG signature | OSP | ||
Copies and mails proposals as dictated by the instructions to OSP in the general information or application notes in RAMSeS | OSP | ||
Negotiates material transfer, confidentiality agreements, and intellectual property | OSP | ||
Negotiates sponsored research agreements | OSP | ||
Maintains proposal pending files in RAMSeS | OSP | ||
Assures compliance with Responsible Conduct of Research | X | X | OSP/ORI/ORE |
Prepares and submits protocols for research involving human subjects, animal use, and biosafety hazards | X | ||
Ensures investigators are submitting protocols to appropriate compliance committee(s) | X | ||
Approves compliance protocols | ORI | ||
Assures and provides documentation of certification and representations to sponsor | X | OSP | |
Assures compliance with federal regulations regarding Export Controls | OSP/ORE | ||
Assures compliance with federal regulations regarding financial disclosure of potential conflicts of interest (COI) | X | UC/ORI | |
Maintains security clearances for faculty and staff | ORE | ||
Responsible for the receipt and the safe guarding of classified material | X | X | X |
Accepts awards on behalf of the University of North Carolina at Greensboro | OSP | ||
Negotiates award terms and condition (publication restrictions, indemnification, intellectual property, governing law, payment terms, financial reporting requirements) | OSP | ||
Agrees to all terms and conditions as they relate to performance clauses (frequency of technical reports, special professional staff hourly reporting, deliverables, and conditions of termination) | X | ||
Establishes award funds in accordance with award documentation | C&G | ||
Initiates requests for subawards | X | ||
Drafts, negotiates and administers all subawards | OSP | ||
Ensures subawardee is in compliance with A-133 | X | OSP/C&G | |
Maintains award data in RAMSeS | OSP | ||
Completes internal award documents (i.e. Assumption of Risk) | X | ||
Initiates and encumbers personnel transactions | X | ||
Assures appropriateness, reasonableness and allowability of expenditures | X | C&G | |
Provides oversight of sponsored project administration including the review of cost transfers and effort reporting | X | X | C&G |
Reviews and reports cost sharing efforts to sponsor | C&G | ||
Reviews expenditures in restricted budget categories | C&G | ||
Manages the personnel activity reporting system | C&G | ||
Initiates request for re-budgeting and cost transfers | X | ||
Approves substantive modifications and re-budgeting | X | OSP/C&G | |
Reviews and approves all cost transfers | C&G | ||
Requests no-cost time extensions | X | OSP | |
Reviews and approves requests for no-cost time extensions | OSP | ||
Submits and tracks all invoices (no matter who prepares for payment) | C&G | ||
Approves payment of subawardee invoices | X | ||
Assures timely resolution of fund overdrafts | X | X | |
Revenue collection (invoicing, letter of credit draw-downs, wire transfers, etc) | C&G | ||
Reconciles any revenue shortfalls | X | C&G | |
Completes interim reports as required by sponsor | X | OSP/C&G | |
Prepares technical reports and provides other deliverables as required | X | ||
Documents cost sharing funds as required | X | ||
Prepares and submits to sponsor financial reports and final invoices as required | C&G | ||
Participates in negotiations when technical reports are incomplete and deliverables are unacceptable to sponsor | OSP | ||
Responds to close-out questionnaire | X | ||
Files appropriate close-out documents | OSP/C&G |