*** UPDATE 2020: The UNCG Travel manual is typically updated twice each year. Please follow the link from the Budget Preparation Page to find the current manual and current rates ***
Original Post:
The Office of Accounting Services has released a new travel manual, effective 1/1/2018. Important changes to highlight include:
1. Mileage Rate
Mileage reimbursement rates, for personal vehicle use, are updated as follows:
– 54.5 cents per mile when the round trip does not exceed 100 miles per day of travel.
– 33 cents per mile when the trip exceeds 100 miles per day of travel. Note: for trips in excess of 100 miles per day, the entire trip is calculated at 33 cents per mile.
Please see the travel manual for examples!
For proposal budgeting: many PIs prefer to estimate using the higher rate (54.5). If budgeting with estimates, consider adding this statement to the budget narrative: For proposal purposes, travel has been estimated as above, however we will abide by NC Office of State Budget and Management (OSBM) policy and rates for reimbursement of all travel costs.
2. Subsistence
– To qualify for per diem, and employee must be in “overnight travel status.”
– Rates are unchanged ($38.30 in state, and $41 out of state). See Travel Manual for the full breakdown.
Additional Updates
– The Manual also now includes information for those wishing to use Third Party Lodging (i.e. Airbnb)
– The Manual also provides updated information on moving expenses in relation to individual taxable income.
Additional Update: Fringe Rates
– For most proposals, composite fringe rates remain unchanged. 34% for faculty, EHRA Staff, Postdoc, and 40% for SHRA Employees. Temporary Staff and non-enrolled students remain at 8%, and enrolled students at .08%.
– If your sponsor requires a breakdown, the health insurance premium has increased to $5,984.
– Please see OSP Budget Prep Page for full details: https://sponsoredprograms.uncg.edu/budget-preparation/
Links
Direct Link to the Manual:
https://sys.uncg.edu/wp-content/uploads/2018/02/Travel-Manual_Rev_1-18_FINAL_.pdf
Manual Home Page:
https://sys.uncg.edu/policies-and-procedures/
TRV Form:
https://acb.uncg.edu/accounting-forms/
OSP Budget Preparation Guidance:
https://sponsoredprograms.uncg.edu/budget-preparation/
Questions? Contact your Budget Development and Review Grants Specialist