The Office of Sponsored Programs

Responsibility Matrix

Responsibility Matrix

Responsibility
PI/Dept
Dean/Director
Research Offices
Reviews requests for proposals for technical requirementsXX
Reviews requests for proposals for institutional complianceOSP
Prepare Technical ProposalX
Assures proposed project is appropriate and in accordance with departmental and institutional guidelines
mission
XXOSP
Assures proposed project has qualified personnel and adequate spaceXX
Develops initial budget draft to accomplish proposed scope of workXX
Reviews budget for appropriated salaries, fringes, tuition, indirect, and escalationsXOSP
Requests and documents approval for cost sharing as requiredOSP
Provides documentation for cost sharingXX
Reviews and approves required and voluntary cost sharingXOSP
Prepares final version of proposal as required by the sponsorXX
Completes proposal item list, uploads attachments and routes all forms for electronic signatures in RAMSeSXX
Submits proposal to the OSP at least 5 days in advance of sponsor deadline in RAMSeSX
Provides authorized UNCG signatureOSP
Copies and mails proposals as directed by the instructions to OSP in the general
information or application notes in RAMSeS
OSP
Negotiates material transfer, confidentiality agreements, and intellectual propertyOIC
Negotiates sponsored research agreementsOSP
Assures compliance with Responsible Conduct of ResearchXXOSP/ORI/ORED
Prepares and submits protocols for research involving human subjects, animal use, and
biosafety hazards
X
Ensures investigators are submitting protocols to appropriate compliance committee(s)XORI
Approves compliance protocolsORI
Assures and provides documentation of certification and representations to sponsorXOSP
Assures compliance with federal regulations regarding Export ControlsOSP/ORED
Assures compliance with federal regulations regarding financial disclosure of potential
conflicts of interest (COI)
XUC/ORI
Maintains security clearances for faculty and staffORED
Responsible for the oversight of classified materialXOSP
Accepts awards on behalf of the University of North Carolina at GreensboroOSP
Negotiates award terms and conditions (publication restrictions, intellectual property, payment terms, financial reporting requirements)OSP
Agrees to all terms and conditions as they relate to performance clauses (frequency of
technical reports, deliverables, and conditions of termination)
OSP
Establishes grant accounts in accordance with award documentationC&G
Initiates requests for subawardsXX
Prepares subagreements for executionOSP
Ensures subawardee is in compliance with A-133 and other sponsor requirementsXOSP/C&G
Maintains award data in RAMSeSOSP/C&G
Completes internal award documents (i.e. Assumption of Risk)XX
Assures appropriateness, reasonableness and allowability of expendituresXXC&G
Responsible for cost transfers and effort reportingXC&G
Reviews and reports cost sharing efforts to sponsorC&G
Reviews expenditures in restricted budget categoriesC&G
Initiates request for re-budgeting and cost transfersX
Approves substantive modifications and budget revisionsOSP/C&G
Initiates no-cost extensionXX
Reviews and approves requests for no-cost extensionsOSP
Submits and tracks all invoicesC&G
Approves payment of subawardee invoicesXC&G
Revenue collection (invoicing, letter of credit draw-downs, wire transfers, etc)C&G
Reconciles any revenue shortfallsXC&G
Completes interim reports as required by sponsorXOSP/C&G
Prepares technical reports and provides other deliverables as requiredX
Documents cost sharing funds as requiredX
Prepares and submits to sponsor financial reports, and final invoices as requiredC&G
Files appropriate close-out documentsOSP/C&G
Project documents kept per sponsor close-out instructionsOSP/C&G

 

OSP – Office of Sponsored Programs
C&G – Office of Contracts and Grants
ORI – Office of Research Integrity
OIC – Office of Innovation Commercialization
UC – University Counsel
ORED – Office of Research and Economic Development